Highland Academy Handbook
- Accident Insurance
- Advantages of the Flat-Rate Plan of Payment
- Application Fee
- Charges Included in the Flat-Rate Charge
- Cost Reductions
- Discounts
- Dorm Key Replacement Fee
- Entrance Fee
- Foreign Students
- Partial Charges
- Part-time Students
- Payments Due and Delinquent Accounts
- Private Lessons
- Returned Check Charges
- Room and Board Refunds
- Room Deposits
- Student Bank
- Student Labor Credit
- Students' Personal Cash
- Textbooks
- Tithe
- Transcripts and Exam Permits
- Transportation
- Village Student Meal Cards
- Worthy Student Aid
- Yearly Cost
When students enroll at Highland Academy , they purchase an educational service. Most of the charges are included in the one flat-rate charge, which offers definite advantages to the student, parents and the school. The rates of charge are based on present costs for services and commodities. The Board of Trustees reserves the right to adjust the rates of charge, as it may deem necessary, at any time during the second term.
YEARLY COST
|
BOARDING |
VILLAGE |
|
|
|
Entrance Fee |
$325.00 |
$325.00 |
Aug. Flat Rate Payment |
1,495.00 |
850.00 |
Book Rental |
100.00 |
100.00 |
Book Deposit |
50.00 |
50.00 |
Room Deposit |
50.00 |
0.00 |
|
|
|
TOTAL DUE AT REGISTRATION |
$2,020.00 |
$1,325.00 |
|
|
|
9 more Flat Rate payments (#2 to #10 @ $1,495/$850) (Sept 1 through May 1) |
13,455.00 |
7,650.00 |
Less Deposit Refunds (If applicable, in June) |
-100.00 |
-50.00 |
|
|
|
TOTAL YEARLY FEES |
$15,375.00 |
$8,925.00 |
Add miscellaneous fees not included
in Flat Rate as outlined below.
ADVANTAGES OF THE FLAT-RATE PLAN OF PAYMENT
Parents can plan for the educational expenses more easily by knowing the exact amount of each monthly charge. Students have more freedom in class loads without being concerned about unit costs. The plan also makes the calculation of the student's statement simpler and more accurate.
CHARGES INCLUDED IN THE FLAT-RATE CHARGE
The Flat-Rate charge (10 monthly payments) includes the following services:
Tuition |
Board |
The Flat-Rate charge does NOT include the following:
Application Fee |
Room and Key Deposit |
COST REDUCTIONS
When considering the Yearly Cost above, remember there are some offsetting amounts:
Food, utilities and other household expenses are covered in the Boarding costs and will NOT be spent at home. An estimate of $100 to $150 per month is probably close.
Student Labor Credit per month (See page 6) should average over nine months (months two through ten) a minimum of $200 for students under 16 years old working on campus, $340 for minimum wage industry workers 16 or older, to a maximum of $350 to $400 for a few higher paying opportunities. (Taxes, tithe and students' incentives lower these amounts somewhat.)
Many churches will support between $50 to $100 per month upon demonstration of need. Worthy Student Aid (Touch the Future) –See page 7.
FOREIGN STUDENTS
(In addition, see Foreign Students under the “Admission and Registration” section.) Foreign students pay $8,000.00 in advance, on or before registration day for first semester. If an I-20 is needed, this amount is required before the I-20 is issued. The second semester balance of approximately $7,475.00 (plus or minus any first semester charges/credits still on the account) is payable in advance, before first semester tests may be taken in December.
DISCOUNTS
When two students from one family are enrolled, a 5% discount on the flat rate will be granted to the second student. If three students from the same family are enrolled, the second student will receive the 5% discount and the third student will receive a 10% discount on the flat rate charge. These discounts will be granted on a monthly basis only if all accounts are current and no tuition assistance is being received.
There is a 5% discount on the net Flat Rate when the entire semester is paid in advance. Estimated work does not reduce this amount. Second semester payment needs to be received by January 25, or it will automatically revert to monthly billing.
|
This target on the calendar indicates the date when payments are due to receive a discount. 1-½% discount on the Flat Rate is given if payment is received by target date each month, which will be the 18th, or before if on a weekend. |
PAYMENTS DUE AND DELINQUENT ACCOUNTS
Statements of accounts will be mailed by the 5th of each month. The statement must be paid in full by the 25th of the month in which you receive the bill.
|
This target on the calendar indicates the date when payments must be received to avoid a late fee. 1-½% late fee on any balance remaining from the prior statement will be charged on this target date, which will be the last business day of each month. |
If the account is not paid by the end of the second home leave following the billing, the student may be asked to remain at home until the account is paid or satisfactory arrangements have been made with the school administration.
STUDENTS WILL NOT BE ALLOWED TO TAKE SEMESTER TESTS UNLESS THEIR BILL IS PAID.
TRANSCRIPTS AND EXAM PERMITS
Transcripts, diplomas or exam permits WILL NOT be issued unless the student's account is current. Exam permits are required before students may take semester examinations. To expedite the release of transcripts, diplomas and other legal documents, students are expected to send a money order or certified check to cover the balance of their account. There will be no charge for current students to receive a transcript. Following graduation, the first transcript requested will be sent free. A $3.00 charge must accompany a written request for each subsequent transcript.
APPLICATION FEE
The $15 application fee must accompany the application form. This is a one-time fee and is non-refundable.
ENTRANCE FEE
This fee includes the school annual and school paper, girls' and boys' club dues, library fee, matriculation fee, testing fee, recreation fee, student accident insurance, Student Association dues, etc. The full fee is required of all registrants, regardless of enrollment date, and is non-refundable.
ROOM DEPOSITS
A room deposit of $50.00 is charged for each dormitory student. This deposit is refundable at the end of the school year on the June statement. Any cost of repairs or cleaning that have to be done will be deducted from this deposit. Major damage may incur an additional charge.
DORM KEY REPLACEMENT FEE
If a key is lost for a dorm room, a $30.00 cash charge will be assessed to replace the core for the lock and the two keys for the students in the room.
PRIVATE LESSONS
Private music lessons provided by Highland Academy staff will be $150.00 per semester for Highland Academy students, and $180.00 per semester for non-Highland Academy students. The student will be responsible to arrange a makeup time with the teacher for any EXCUSED lessons missed.
TEXTBOOKS
There is a textbook RENTAL fee of $100.00 for each student. This is a one-time fee and is non-refundable. There is an additional $50.00 deposit for textbooks. This is refundable on the June statement. Any cost of damage will be deducted from the deposit. Loss of books may incur an additional charge.
VILLAGE STUDENT MEAL CARDS
Village students must purchase meal cards if they eat in the Cafeteria. At the first meal eaten in the Cafeteria, a meal card for 10 meals will be given and $45.00 charged to the student's account. When the ten meals are used, a new card is automatically processed assuming the account is current. If not current, a meal card will need to be purchased at the Business Office for cash. Please note that when a student eats ANYTHING in the Cafeteria, it is considered a meal and is charged.
PART-TIME STUDENTS
Students who are enrolled at another school but are taking a class at Highland Academy must apply for acceptance at this academy and pay 1/5 the monthly tuition per month for each class taken, up to two classes.
PARTIAL CHARGES
Students enrolling late or withdrawing early will be charged through the day of their entering or properly checking out upon leaving, and billed a proportional amount of the Flat Rate charges, except for the first month. There are no refunds for the first 30 days.
ROOM AND BOARD REFUNDS
Refunds on student's room and board charges will be considered only if the student is absent from the campus for one month or more because of extended illness.
RETURNED CHECK CHARGES
Twenty dollars ($20.00) will be charged for all returned checks, regardless of the reason.
STUDENT LABOR CREDIT
Proceeds from labor are applied to the student's account to offset the charges for tuition, room and board. Any disposition of labor credit other than this is subject to the approval of the H.A. Finance Committee.
Checks for work are sent directly to the Business Office to be applied to the student’s account.
TITHE
The Business Office will deduct the student's tithe from labor earnings upon request from the student. It will be sent to the Kentucky-Tennessee Conference. Annual tax receipts are not available.
TRANSPORTATION
Home Leaves – (In addition, see Home Leaves under the “Dormitory Students” section.) Highland Academy will provide van/bus transportation at the beginning of home leaves, provided there is sufficient demand to make this service feasible. The fees will be charged to the student’s account. Each time a student leaves with someone other than their parents, written permission (fax) will be required --This includes the student riding the school’s home leave transportation, if the appropriate home leave transportation form is not on file.
Two Weeks before the day of Home Leave the Home Leave Transportation sheets will be posted. All students riding Home Leave Transportation must confirm their transportation prior to one week before the day home leave begins. After that date the home leave sheets will be taken down and all students not confirmed marked off the list. Students will be required to pay in cash an additional $10.00 if they want to be added to the list after the home leave sheets have been taken down.
If a student signs up to ride one of the school’s Home Leave vehicles and then changes his/her mind after the Home Leave sheets have been taken down, the student will still be charged the fee of the trip if the vehicle still goes and there are only 4 other students going.
Parents need to be at the destination points early. The student will be charged $20.00 on their account for every hour the driver has to wait after the first ½ hour.Airport/Bus Station - A fee of $30 will be charged to the student’s account for each trip to and/or from the airport/bus station. All students needing a ride from Highland to the bus station/airport for home leave (as well as back to the school at the end of break) need to have a complete itinerary (going and coming) turned in to the Principal’s Assistant by the Friday before home leave. If a student turns in this information after that time, $50.00 cash will be required in order for these arrangements to be made.
Mall Trips – Periodic trips to the mall on school transportation are scheduled for dorm students only. Dorm students are expected to maintain the same standards in the bus and in the mall as would be required on campus (See “Dress Policies” section). If a student is unwilling to cooperate and is addressed with regard to their dress, jewelry, etc., they will lose their mall privilege for the balance of the school year. When Highland Academy takes students to a mall, Wal-Mart, etc., they are to stay at the area and be at the transportation on time.
Students requesting non-scheduled trips to the mall should expect and offer to reimburse $10.00 to the driver they find willing to take them.
Medical - Routine medical and dental appointments should be arranged while the student is at home during regularly scheduled leaves. The role of our school nurse is to take care of on-campus injuries or illnesses and any related appointments. Students will be charged a fee of $20/hour on their school bill for the school nurse to take them to appointments outside of school-related illnesses or injuries.
Work - Students working off-campus using school transportation may be charged for that service.
WORTHY STUDENT AID
Highland Academy has a financial assistance program for those who want to send their children to H.A. but cannot do so because of finances. The name of this program is Touch the Future. Contact us for additional details. Funds are provided in the order that complete applications are received.
STUDENT BANK
Students are encouraged not to keep money in their room or on their person. The academy cannot be responsible for money left in the student's room. Parents may send money directly to the Business Office for a student's bank account. Money will be dispersed only upon the signature of the student involved and the amount will be charged to their bank account.
STUDENTS' PERSONAL CASH
Sufficient money for transportation, clothes and personal needs should be arranged for between parents and students before the time such money is needed.
It is not necessary for students to have a large amount of spending money, but they should have enough in their student bank (not to be confused with the student's school account) to buy items such as stationery, stamps, soap and other personal items.
Cash advances from students' school accounts are discouraged. Such requests can only be processed on current accounts with parental written consent.
ACCIDENT INSURANCE
Students are covered for injury:
- While on the school premises.
- While away from the school premises, if participating in a school-sponsored, directly supervised activity including field trips at any location in the world.
- While commuting directly to or from school for a maximum of one hour except that there is no coverage while traveling in an automobile not owned or leased by the school.
The policy covers medical expenses due to an ACCIDENT with coverage up to $1,000,000 per 12-month benefit period. The school insurance is ACCIDENT insurance only and does NOT include insurance for illness or self-inflicted injuries. Parents are expected to provide their own insurance for major accidents and illness. Policies are subject to change from year to year. Some limits and/or deductibles may apply.
In addition, the academy carries Workers' Compensation Insurance on every student for any accident which might occur while the student is working for the school. It is the student's responsibility to file a claim in the Business Office for each accident resulting from work or non-work activities.